Case Study Questions
- How does this position help the HR function become a strategic partner of the organization?
- From the position description, identify the traditional, transactional, and transformational HR activities that this position is involved with.
- Using the key responsibilities identified for this position, explain why and how the HRIS function plays a pivotal role in the organizational model as described in this chapter.
Case Study: Position Description and Specification for an HRIS Administrator
One way to assess the nature and importance of a particular function or position in an
organization is to examine the job description and job specifications for this position, as
they tell us what activities, duties, and tasks are involved in the job as well as what
knowledge, skills, and abilities (KSA) are required to perform the job. The following is an
actual advertisement for an HRIS administrator. A large corporation placed this ad in the
“Job Central” section of the website for the International Association for Human
Resources Information Management (www.ihrim.org).
HRIS Administrator
Job Level: Senior (5+ Years), Full time
Reports to: Senior Director of Human Resources Operations
Position Summary
MOMIRI, LLC is an Alabama Native Owned Corporation, providing shared services to
the MOMIRI family of companies and planning and incubating the next generation of
companies serving federal and commercial customers. MOMIRI companies offer core
expertise in telecommunications, information technology, product development, major
program management, open source software, construction management, facility
operations, and operations support. MOMIRI companies realize that quality personnel
are the key to our success. An excellent benefits package, professional working
environment, and outstanding leaders are all keys to retaining top professionals.
Primary Function
The incumbent will serve as a key member of the HR Support Services department and
provide professional human resources support in specific functions or disciplines to
management and staff for the MOMIRI family of companies. This position is viewed as
going to a midlevel professional who assists management and staff with HR programs
at the tactical level and performs all essential duties and responsibilities at the direction
of the Manager of HR Operations.
Essential Duties and Responsibilities
Provides technical assistance to senior-level HR staff and management on
several HR programs to include employee relations, compensation, EEO
compliance, company policies and procedures, disability programs (STD, LTD,
FMLA, ADA), federal and state employment laws, and personnel actions as
needed.
Supports and maintains the Human Resources Information System (HRIS) in
addition to other systems supported by the management of enterprise
applications.
Serves as technical point-of-contact for assigned functional areas and assists
subject matter experts with ensuring data integrity, testing of system changes,
report writing and analyzing data flows for process improvement opportunities.
Supports HRIS and other enterprise systems’ upgrades, patches, testing, and
other technical projects as assigned.
Recommends process/customer service improvements, innovative solutions,
policy changes, and/or major variations from established policy.
Serves as key systems liaison with other departments and process stakeholders
(e.g., Payroll).
Writes, maintains, and supports a variety of reports or queries utilizing
appropriate reporting tools.
Assists in development of standard reports for ongoing customer needs.
Maintains data integrity in ATS, HRIS, and other enterprise systems by running
queries and analyzing and fully auditing data across all HR departments.
Conducts new hire in-processing to include systems training for new employees
and entering new employee information in Costpoint.
Conducts termination out-processing to include entering employee separation
information in Costpoint and reporting attrition data.
Develops user procedures, guidelines, and documentation for HR-related
systems.
Trains system users on new processes/functionality.
Provides HR tools and resources for management and staff to accomplish their
goals and objectives.
Processes personnel actions (hires, terminations, pay and title changes,
promotions, employment status, etc.) to include entering data into HRIS.
Assists with special HR-related projects and provides training to other staff
members as required.
Performs other duties as assigned.
Requirements
Specialized Knowledge and Skills
Experience working with a multiple-site workforce.
Working knowledge of federal and state employment laws and related acts.
Advanced to expert level computer skills.
Excellent verbal and written communication and presentation skills.
Great interpersonal skills.
Strong time-management and prioritization skills.
Qualifications
Bachelor’s degree in HR and/or equivalent professional experience.
3–5 years of technical HRIS experience in professional HR environment.
Self-directed, highly responsive, and detail oriented.
Ability to maintain absolute confidentiality in all business matters.
Government contracting experience is a plus.